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Specific Duties

You will support the professorship in all administrative and coordinating tasks, including the ERC Synergy Grant "Taming the European Leviathan" and other projects. The working language is English.

The responsibilities include, but are not limited to:

• office management
• management of personnel matters
• organisation of the professorship’s schedule, travel, and activities
• management and organization of travel and research trips, and follow processing of claims with the University administration
• procurement matters
• cost controlling of material resources with the help of SharePoint
• processing of invoices and cash register orders
• preparation and follow-up of meetings and protocol management
• organization and follow-up of international conferences, workshops and scientific events
• participation in the review of funding opportunities in the humanities at national and international level
• participation in cooperation with the departmental, faculty and presidential administration of the University of Hamburg (UHH)
• monitoring of project deadlines and follow-ups

The duties listed above are to be carried out in English, German, and an additional foreign language.

Requirements

• certified/recognized foreign-language secretary for correspondence duties in English and one other language

or

• equivalent skills, experience, and qualifications

Verification of equivalent skills, experience, and qualifications for the last prerequisites will be conducted on hiring.

Required skills and personal qualities

• very good oral and written German and English language skills
• good knowledge of a second foreign language
• good knowledge of structures, processes and responsibilities in Universities
• confident and in-depth user knowledge of the MS Office package (Outlook, Word, Excel, PowerPoint, etc.)
• knowledge in the management of budget and third-party funds desirable
• knowledge of SharePoint and FIONA desirable (or other collaboration platforms and CMS)
• very strong communication skills in the German and English languages
• strong interpersonal skills and an intercultural perspective
• ability to work independently, proactively, and responsibly
• good coordination and organizational skills
• teamwork

We offer

• Reliable remuneration based on wage agreements
• Continuing education opportunities
• University pensions
• Attractive location
• Flexible working hours
• Work-life balance opportunities
• Health management, EGYM Wellpass
• Employee laptops
• Mobile work
• Educational leave
• 30 days of vacation per annum

Universität Hamburg—University of Excellence is one of the strongest research educational institutions in Germany. Our work in research, teaching, educational and knowledge exchange activities is fostering the next generation of responsible global citizens ready to tackle the global challenges facing us. Our guiding principle “Innovating and Cooperating for a Sustainable Future in a digital age” drives collaboration with academic and nonacademic partner institutions in the Hamburg Metropolitan Region and around the world. We would like to invite you to be part of our community to work with us in creating sustainable and digital change for a dynamic and pluralist society.

The Free and Hanseatic City of Hamburg promotes equal opportunity. As men are currently underrepresented at this salary level at the University of Hamburg according to the evaluation conducted under the Hamburg act on gender equality (Hamburgisches Gleichstellungsgesetz, HambGleiG), we encourage men to apply for this position. Equally qualified and suitable male applicants will receive preference.

We explicitly encourage persons with an immigrant background to apply.

Severely disabled and disabled applicants with the same status will receive preference over equally qualified non-disabled applicants.

Instructions for applying

Contact

Prof. Ulf Schmidt

ulf.schmidt@uni-hamburg.de

+49 40 2395-28839

Dr. James Farley

james.farley@uni-hamburg.de

+49 40 2395-29070

Reference number

505/3

Location

Edmund-Siemers-Allee 1
20146 Hamburg
Zu Google Maps

Application deadline

12.06.2026

Use only the online application form to submit your application with the following documents:

• cover letter
• CV
• copies of degree certificate(s)

If you experience technical problems, send an email to bewerbungen@uni-hamburg.de.