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Office Administrator – Bad Vilbel, Germany

Company Overview
Join FrontWell Solutions, an industry leader in Laboratory Information Management Systems and Manufacturing IT Solutions. As a premier consulting firm, we specialize in advanced technological solutions aimed at enhancing operational excellence in the life sciences sector. Our commitment to innovation and excellence has established us as a trusted partner in the industry, helping our clients achieve strategic business outcomes.

Position Overview
FrontWell Solutions is seeking a detail-oriented Office Administrator to manage daily administrative operations and support the broader team in our Bad Vilbel office. You will play a key role in keeping our consulting environment efficient, organized, and welcoming for both colleagues and clients.

Key Responsibilities

• Coordinate office logistics, scheduling, and facility management.
• Support HR and Finance teams with document control, travel, and expense processing.
• Maintain office inventory, vendor coordination, and internal resources.
• Assist with meeting setup, event organization, and visitor management.
• Contribute to administrative projects and internal communications.

Qualifications

• Vocational training or degree in Office, Business, or Administration.
• 3+ years of experience in administrative or coordinator roles.
• Excellent organizational, multitasking, and communication skills.
• Fluent in both German and English.
• Strong computer literacy across MS Office and collaboration tools (SharePoint, Teams).

Working Conditions
Based in Bad Vilbel, Germany, with at least 3 days onsite per week.

Why Join FrontWell Solutions?
At FrontWell Solutions, we go beyond offering competitive remuneration; we're committed to creating a supportive and transparent work environment. With us, you'll benefit from:
Fair Work Conditions: We believe in transparency and fairness in all our policies.
Remote Work Infrastructure: Our state-of-the-art setup enables seamless remote work, ensuring you can perform at your best, regardless of location.
Innovative Culture: Immerse yourself in our start-up spirit and can-do mentality. We encourage creativity and innovation at every level.
Empowerment and Feedback: A culture grounded in trust, empowerment, and constructive feedback, fostering personal and professional growth.
Career Growth: With a proven track record, we offer tailored career plans to help you achieve your ambitions, offering opportunities for early responsibility in a supportive environment.
Work-Life Harmony: We prioritize your work-life balance, tailoring our approach to match your personal preferences.