Executive Assistant (m/f/d)

Become part of our Constructor Community and, at the earliest possible date, join our President's and Chancellor's Office team in the north of Bremen on a full-time basis as

Executive Assistant (m/f/d)

(Full-time; 38,5 hours/week, limited; 2 years)

The Executive Assistant plays a valued role in supporting the President and Chancellor with their schedules, appointments, and correspondence. This position calls for strong organizational skills, discretion, and the ability to stay flexible and prioritize in a dynamic environment. As part of a close-knit team in the President's and Chancellor's Office, the Executive Assistant helps ensure smooth communication and coordination between the President, the Chancellor, and other stakeholders — working collaboratively to make sure the executives are well supported every step of the way.

Your responsibilities:

General organizational, administrative and clerical duties, such as

• General correspondence (English/German)
• Extensive appointment coordination
• Mail processing
• Travel bookings and expense accounting
• Ordering office supplies and hospitality materials
• Supporting the management with operational tasks
• Creation and preparation of presentation documents
• Drafting and formulating business documents and correspondence
• Proactive follow-up of defined measures and deadlines to ensure efficient implementation
• Committee work
• Reception, support and hospitality of the management's guests
• Preparation of meeting notes and minutes

Your qualifications:

• Excellent organizational skills with proven ability to manage complex calendars and resolve scheduling conflicts.
• Strong written and verbal communication skills; able to draft professional correspondence and maintain confidentiality.
• Experienced in coordinating meetings, preparing materials, and managing follow-ups.
• Proficient in Microsoft Office and virtual collaboration tools (e.g., Outlook, Zoom, Teams).
• Professional, proactive, and able to build strong relationships with internal and external stakeholders.

What you can expect at Constructor University:

We are an international, world-class private university embarking on an exciting journey of growth and expanding our portfolio. Join us and become a part of our global teams!

• Individual on-boarding, career- and development planning
• Company fitness program offers with EGYM Well Pass (formerly Qualitrain)
• In collaboration with Deutsche Dienstrad – Lease a company bike, whether it's a bicycle, road bike, or e-bike, for both private and business use.
• 30 days of annual leave, plus additional days off for special occasions
• Green campus with extensive dining options and recreation areas, take the tour: Campus
• Constructor University has extensive programs on sustainability, environmental sustainability, equal opportunities and high ethical values

Constructor University unequivocally guarantees the academic freedom of every member of the faculty, as well as every other member of the Constructor University community. We encourage diversity in the University in ethnic, cultural, social, religious, political, and national backgrounds, as well as in individual lifestyle. Constructor University offers full equality of opportunity to all qualified applicants and is an equal opportunity employer.

Your application:

We look forward to your application.

The review of applications will begin immediately and will continue until the position is filled.

Please note that only applications submitted through the official application portal will be considered for recognition.